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We’ve just rolled out a huge upgrade to the Payments tab, and we couldn’t be more excited. After many months of work — and after listening to years worth of customer requests — this is not just a minor tweak but a complete re-imagination of team payments.
Previously, TeamSnap’s Payments area was very simple. You created a team fee (for instance, Jerseys) and indicated via a checkbox whether each player had paid or not. Dead simple, but not very flexible or powerful.
Over the years, our customers told us that they needed many more options for tracking their team payments. So we went back to the drawing board to come up with a new way to do Payments that would add power without sacrificing simplicity and ease of use. What you’ll see today is the result.
New Features Galore
The new Payments area comes with a host of new features, including:
- Partial Payments – Keep track of exactly how much each player has paid, even if they pay in many installments.
- Adjustable Amounts – Sometimes not everybody owes the full amount of a fee, or don’t owe at all. You can adjust what each player owes independently.
- Notes – Record check numbers, payment methods, installment terms, due dates, or anything else, for each player and each payment.
- Transaction Log – So you can keep track of every payment and adjustment.
And coming later this February: PayPal Integration! Yes, you’ll be able to accept payments from your team online, and have those payments reflected immediately on the site.
The New Interface
To make these new features possible, we had to completely re-think the interface. We wanted to keep things simple for those who use Payments for basic tracking, while adding in the power for those who need to make lots of adjustments. The most obvious change is that we’ve replaced the checkboxes (paid/not paid) with actual dollar amounts.
For every player, the team manager can see at a glance exactly how much they owe (or have paid) on each fee. To mark a fee as paid, simply click the pencil icon next to the dollar amount and a window will pop up. Click the right-most button that says “Paid $150” (or whatever the fee is) and it then marks the person as PAID. Easy!
For partial payments received, the process is very similar. Click the pencil icon, then the “Paid Partial…” button, and enter the amount paid.
For any payment, TeamSnap instantly updates the total amount of money owed by each player, the total amount owed on each fee, and the total amount owed by the team.
A “Notes” field is always available to add a note with any transaction, whether it’s a full payment, a partial payment, or any kind of adjustment. And notes are easily viewed by hovering your mouse over any player’s amount owed, or by clicking on the Transaction Log button.
Let Us Know What You Think
We spent a long time on the interface for the new Payments tab, trying to find the right balance between power and simplicity. If you’re just recording full payments, we think it’s almost as simple as the checkboxes were. If you’re recording partial payments or making adjustments, it’s a little more complicated but (we think) still pretty easy to use. We’re eager to hear your feedback as to how the new Payments works for you.
PayPal is Just Around the Corner
In just a few weeks, you’ll be able to accept team payments online by PayPal, making it even easier to collect money for your season. We’ll make an announcement when that is ready to roll out, and if you’re interested in beta testing this feature feel free to drop us a note at [email protected]